We are Hiring! Join Us and Contribute to Advancing A Just and Pesticide-Free World!

You may apply to personnel@panap.net.

Deadline for application is 31st July 2020.

PAN Asia Pacific (PANAP) is one of five regional centres of Pesticide Action Network, a global network dedicated to the elimination of harm upon humans and the environment by pesticide use, and to the promotion of biodiversity-based ecological agriculture. PANAP’s vision is a society that is truly democratic and culturally diverse, based on social and gender justice, fair distribution of productive resources and environmental safety and sustainability.

We are hiring for two projects. The first one is “Strengthen communities’ capacity and build support and collaboration to phase out pesticides and promote agroecology for a toxic-free Asia”aims to reduce the harm caused by highly hazardous pesticides by improving the health and income of farmers, women, youth, agricultural workers and indigenous peoples’ as well as protecting the environment through agroecology. The second is “Asian People’s Exchange for food Sovereignty and Agroecology”.

We have four vacancies for “Strengthen communities’ capacity and build support and collaboration to phase out pesticides and promote agroecology for a toxic-free Asia”. The positions are in Penang, Malaysia. They are:

• Science and Research Officer
• Gender Specialist
• Monitoring and Evaluation Officer
• Admin and Finance Assistant

We have one vacancy for the Asian People’s Exchange for food Sovereignty and Agroecology”. The position is in Manila and it is for a Programme Assistant.

For more information about these positions and Terms of Reference please check below. You may apply to personnel@panap.net on or before 31st July.

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Terms of Reference

SCIENCE AND RESEARCH OFFICER

Job Title: Science and Research Officer

Location: Penang, Malaysia

Key Responsibilities:

The Science and Research Officer will design, coordinate and conduct research studies, including desk research on pesticides issues and in particular on PANAP’s community pesticide action monitoring (CPAM) campaign, on health issues related to pesticide exposure, and on socially and environmentally just alternatives to pesticides like agroecology. In addition, he/she will:

• Conduct extensive online literature search and reviews in support of scientific journals, conference abstracts, and project presentations, as well as other knowledge management products like CPAM reports and partners’ reports.
• Carry out desk research, using a range of methods and data sources.
• Provide technical and managerial assistance to all research and study processes, including travel to the study site, if necessary.
• Ensure that research is grounded in credible, replicable, and verifiable evidence and relevant to the programme’s objectives.
• Keep abreast of developments around research and evaluation approaches to ensure the PANAP’s research and policy briefs are relevant.
• Organise, design and carry out both quantitative and qualitative fieldwork and analysis; conduct interviews, collect and analyse data from participants (including key stakeholders and indirect stakeholders) and provide timely written reports on the survey and various pertinent issues.
• Incorporate not only scientific but also social, political, and economic analysis in written reports.
• Develop from research study reports; sound technical briefs premeditated to influence shifts in policy; practice and strategic shifts in light of health issues related to pesticide exposure and relevant alternatives to pesticides like agroecology.
• Maintain and develop the CPAM database and other relevant tools.
• Produce high-quality and varied research outputs for a range of audiences, including analysis, report writing, and presentations, where necessary.

Policy Advocacy:

The Science and Research Officer will also be tasked to:

• Assist in the conduct of country visits and desk research and in the drafting of policy reports, briefing papers, documentary submissions to government institutions, and web content and materials for advocacy or communications and media purposes, based on PANAP’s programme priorities.
• Represent PANAP, when necessary, at conferences at national, regional, or international level.

Other Related Tasks:

Aside from the abovementioned functions, the Science and Research Officer will also:

• Contribute to the activities and plans for the project or as required by the programme.
• Contribute to the evolution of, or expansion to, a new research focus and data gathering approaches.
• Assist in the implementation of PANAP’s activities as assigned by the Project Manager.
• Work closely with others as part of a team and with external stakeholders, in order to manage relationships and deliver work.

Qualifications: Education/Knowledge/Technical Skills and Experience

• A degree preferably a Master’s Degree in sciences (biology, chemistry, and environmental science), social sciences or any research-intensive discipline, with a minimum of a three-year work experience with national and international CSOs and hands-on expertise in empirical research, quantitative and qualitative data analysis, and research writing, will be given preference.
• Sound knowledge of global political debates related to pesticides issues and agroecology is an advantage.
• Experience in gender analysis and knowledge management within CSOs and other sectors may constitute an added advantage.
• Background in research writing and emerging technologies and methodologies for pesticide research would also be highly desirable.
• The ability to convey complex ideas in a clear and comprehensible style is preferable.
• Fluency in English is required, both written and verbal.

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Terms of Reference

GENDER SPECIALIST

Job Title: Gender Specialist

Location: Penang, Malaysia

Main duties and responsibilities: The Gender Specialist advises PANAP’s Project Team, partners and other PANAP staff as well as the Management Committee and the Steering Council, on gender policies and trends and their relevant linkages to PANAP’s objectives, programmes and projects. The Gender Specialist provides analysis and proposals for formulation of strategies to ensure the mainstreaming of gender issues and strengthening of women’s participation in all of PANAP’s programmes and activities. The Gender Specialist works under the guidance and supervision of the Project Manager/Executive Director.

Specific Duties and Responsibilities

1. Mainstreaming of Gender Issues and Perspective

• Work with PANAP partners and the PANAP team to undertake overall gender analysis and assessment including on women´s and men´s experience on pesticides, as well as on their knowledge on pesticides and agroecology issues to enable the mainstreaming of gender in the project, specifically the empowerment, participation and leadership of women

• Based on the analysis and assessment, suggest adjustments to the project and make recommendations to develop, improve and/or modify the priorities, objectives, the strategies and work plans of the project to ensure gender sensitivity

• Ensure the effective application of the Results Based Approach, establishment of targets, and monitoring achievement of results on gender mainstreaming

• Advise on facilitation of knowledge and capacity building on gender issues, including training of staff and partners

• Provide policy advocacy and campaign strategies advice to programmes and projects to ensure these are responsive to PANAP’s gender mainstreaming objectives and plans

• Attend meetings to advance PANAP’s goals to advance women’s rights and gender mainstreaming (in consultation and agreement with the Project Manager and/or ED)

2. Capacity Building of Rural and Indigenous Women

• Organise capacity building workshops on gender mainstreaming and women’s leadership at the regional level.

• Assist partners in organising capacity building workshops at the national and/or local levels

• Provide sound contributions on gender mainstreaming and women’s empowerment to PANAP, partners, knowledge networks and communities through identification of best practices and lessons learned

Strengthening of Advocacy and Campaigns to Advance Women’s Rights

• Participate in efforts to strengthen the movement of and voices for women’s rights at all levels, including strategy meetings, workshops, conferences, etc.
• Support the Asia Rural Women’s Coalition in facilitation of meetings, advocacy and campaigns

Skills and Knowledge Requirements:

• Demonstrated commitment to the promotion of women’s rights in Asia Pacific;
• Experience and knowledge on gender participatory action research with grassroots organisations and their communities;
• A degree in social sciences, sciences, human rights or women’s studies is preferred;
• In-depth understanding of the political, economic and socio-cultural environments in Asia;
• Minimum of five years’ experience in development work and women’s rights at the national or regional level;
• Ability to advocate for and provide policy advice on women’s issues
• Ability to lead strategic planning, results-based management, monitoring and reporting on gender mainstreaming;
• Demonstrated ability to work with diverse groups and countries;
• Excellent command of English, both oral and written presentations;
• Demonstrated ability to write campaign materials and briefing papers as well as programme reports and project proposals;
• Good interpersonal skills, with ability to network in a multi-cultural environment and to develop strong professional relationships with members and other stakeholders;
• Knowledge and familiarity with computer programmes such as word processing, and visual presentations, etc.
• Must be able to travel overseas as required.

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Terms of Reference

MONITORING AND EVALUATION OFFICER

Job Title: Monitoring and Evaluation Officer

Location: Penang, Malaysia

Main duties and responsibilities: The Monitoring and Evaluation (M&E) Officer will be responsible for the design, coordination and implementation of the monitoring and evaluation and learning framework of the Project. He/she will develop a systematic monitoring framework to improve the qualitative and quantitative evidence gathered by the Project as well as the ensuring the funds available are utilised effectively. He/she will also provide technical assistance to PANAP and the implementing partners, particularly in relation to monitoring, reporting and governance issues. Specific duties: Setting up the system:

• Assists in the revision of the project log frame matrix, particularly in the areas of performance indicators and their measurement;
• Assists in the development and/or finalization of the project Work Plan and keep it updated in accordance with project activities and timeframes as relevant.
• Develops the overall framework for project M&E, including mid-term project review, impact assessment, and final evaluation
• Develops project Performance Monitoring Plan with relevant data collection systems including funds used.
• Reviews the quality of existing data in the project subject areas, the methods of collecting them, and the degree to which they will provide good baseline statistics for impact evaluation
• Develops baseline data for each project component and for all project indicators.
• With collaborating partners, reviews their existing approaches and management information systems and agree on any required changes, support and resources
• Develops a plan for project-related capacity-building on M&E and for any computer-based support that may be required
• Organizes and undertakes training with collaborating partners on M&E as required

Implementation of M&E and coordination:

• Collects data on a regular basis to measure achievement against the performance indicators and funds utilisation.
• Checks data quality with partners
• Maintains and administers the M&E database; analyses and aggregates findings
• Supports project progress reporting, project mid-term review and final evaluation
• Identifies areas where technical support to project partners is needed
• Organizes refresher training on M&E for partners as required
• Identifies lessons learned and develops case studies to capture qualitative outputs of the project
• Provides advice to the project team and partners on improving project performance using M&E findings
• Works closely with the project manager PANAP’s campaign coordinator and communication team in the production of case studies
• Performs other duties as may be assigned by the Project Manager

Communication:

• Produces reports on M&E findings and prepare presentations based on M&E data as required
• Provides the Project Manager with management information she/he may require
• Checks that monitoring data are discussed in appropriate forum and in a timely fashion in terms of implications for future action, and if necessary, creates such discussions to fill any gap

Qualifications requirements: Education:

• First level university degree in statistics, demographics, public policy, international development, economics, or related field is required
• Advanced certificate in M&E, statistics or economics is preferred

Experience:

• Minimum of three (3) years of professional experience in an M&E position responsible for implementing M&E activities of international development projects
• Experience in gender analysis and knowledge management within CSOs and other sectors may constitute an added advantage
• Experience in designing, implementing, and operating project M&E systems from project initiation to closeout stages
• Experience in designing and managing beneficiary monitoring and database systems
• Experience in strategic planning and performance measurement, including indicator selection, target setting, reporting, database management, and developing M&E and performance monitoring plans
• Knowledge of the major evaluation methodologies (e.g. qualitative, quantitative, mixed-method, and impact) and data collection and analysis methodologies
• Experience in planning and managing surveys
• Experience in developing and refining data collection tools
• Experience with data quality assessments and oversight
• Experience in managing and providing training to partners and target beneficiaries
• Ability to facilitate and serve as project liaison for externally-managed evaluations
• Language requirement: Fluency in English required; both verbal and written.

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Terms of Reference

ADMIN & FINANCE ASSISTANT

Position Title: Admin & Finance Assistant

Reports to the : Admin & Finance Director

Location: Based in Simpang Ampat, Penang, Malaysia

Core Activities: The post involves assisting in all finance function of the organisation including record maintenance, financial reports, documentation and filing work

Salary: The salary would be negotiable depending upon experience

Key Responsibilities Of The Admin & Finance Assistant:

• To assist in managing full set of accounts, including payroll; handle banking matters, liaise with auditors etc.
• To assist in preparing EPF, SOCSO, Income Tax and PCB contributions
• To prepare payment voucher, issue cheque and process staff claims
• To assist in performing reconciliation of accounts and journal entries
• To assist in generating monthly financial and management reports
• To assist in preparation of general ledger and accounting reports
• To assist in cash flow management and preparation of budget
• To assist in admin and other ad-hoc assignments, when required

Essential Skills And Experience For The Post:

• Candidate must possess at least a Diploma or Professional Certificate in Accounting
• LCCI Higher Bookkeeping or Diploma in Accounting would be an added advantage
• Good command of spoken and written English and Bahasa Malaysia
• Knowledge of UBS accounting software is an added advantage
• Computer literate and proficient in MS Softwares
• Able to handle full set accounts with minimum 2 years of related working experience
• Knowledge of Employment Act (EPF, SOCSO), Income Tax, PCB contributions
• Good working attitude, able to work independently, hardworking, self-motivated & team player
• Applicants should be Malaysian citizens or hold relevant residence status
• Those without the required qualifications but with related working experience will be considered
• Flexible and able to work long hours
• Experience working with NGOs is an added advantage

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Terms of Reference

PROGRAMME ASSISTANT

Position Title: Programme Assistant

Location: Manila, Philippines

Key Responsibilities

The Programme Assistant is expected to:

1. Facilitate strong support for the Food Sovereignty and Ecological Agriculture Programme through strengthening of farmers and movements through research, documentation, campaign, policy advocacy and information sharing.
2. Take on tasks as an active member of the PANAP staff and to meet its overall objectives including organising meetings and workshops in this program, assisting in coordination of activities and with partners, assisting in fundraising, assisting in writing reports and providing regular reports to its officers and management.

Specific Responsibilities

Specifically, the Programme Assistant shall:

1. Assist in the implementation and monitoring of the programme’s activities, through:
   • Providing support on research studies, campaign and policy advocacy work of the programme and partners;
   • Assisting in preparing publications, audio visuals and all other forms of media, including social media, to promote the programme’s advocacies and campaigns;
   • Assisting in networking and alliance-building
   • Providing support to partners in monitoring activities;

2. Assist in developing funding proposals for the programme
3. Assist in organising meetings, conferences, workshops and other activities of the programme
4. Assist in writing regular and annual reports, and provides briefings and feedback to the network and to the staff of the organisation in the areas of responsibility;
5. Attend meetings and discussion groups to further the objectives of the organisation
6. Perform basic functions of administrative support for the programme and the PANAP office

Other specific tasks will be identified as the need arises.

Desired Qualifications

1. Good communication skills, both oral and written, specifically in English
2. Good interpersonal and organisational skills
3. Knowledge and understanding of food sovereignty and related issues in Asia is an advantage
4. Prior experience in NGO work, including on campaigns and advocacy, is required
5. Willing to travel on a regular basis